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Meetings & Conferences2018-08-20T19:43:01+00:00

Meetings & Conferences

The Villa Roma’s customized meeting packages give you the flexibility to plan a meeting or conference based on your group’s specific needs. Located just 2 1/2 hours from most parts of the Tri-State area in the Catskill Mountains, Villa Roma offers an easy, scenic escape with all the amenities, meeting space and technology you need for a successful meeting.

From bowling tournaments to theme menus to that crazy idea you had last weekend, Villa Roma’s on site meeting coordinators will work with you to create a one of a kind experience. We can customize everything from your meeting space to team-building activities. The Villa Roma can accomodate events from 10 to 1,000 people and offers 40,000 square feet of flexible meeting space, high speed Internet access and the latest in audio/visual presentation technology.

The Villa Roma can also customize your group’s meals and entertainment. We serve gourmet meals with the flexibility to choose plated, buffet, boxed or butler style dining based on your schedule, needs and preferences. We offer nightly entertainment at the Club Forum and Marty’s lounge.

Business Packages

Complete Meeting Package Includes:

  • Specially Planned Meals for Your Group
  • Refreshment Breaks & Set-Up – Themes and Multiple Choices Available
  • Meeting Space – For 12 to 1,000 people
  • Overnight Accommodations – From Deluxe to 2 Bedroom Suites
  • On-site Meeting Coordinator – Award winning service
  • Packages start at $119 per person per night
  • Nightly Entertainment, 2 Lounges, Live Music

Save Time to Add:

  • Motivation and Morale Programs
  • Spouse Programs
  • Golf

All Available on-site for your convenience.

Rates are subject to blackout periods and vary depending on meeting space and meal requirements.

Business Facilities

At Villa Roma, we have numerous meeting spaces that can house anywhere from thirty to seven hundred and fifty people.

Click here to view the below specs in PDF format.

Swipe right on mobile to view room specs.

Name of
Room
Size of
Room
Reception
Auditorium
Classroom
Conference
Banquet
Dimensions
Ceiling
Height
Club Forum*
8,000
700
Varies
750
Varies
Varies
90’x90′
15′
Tivoli Lounge
1,488
100
75
45
Varies
Varies
48’x31′
15′
East Room
2,688
200
225
150
80
Varies
96’x28′
10′
As Breakouts:
East 1
1,120
75
100
60
40
Varies
40’x28′
10′
East 2
784
50
75
40
25
Varies
28’x28′
10′
East 3
784
50
75
40
25
Varies
28’x28′
10′
West Room
1,474
125
175
100
50
Varies
67’x22′
10′
As Breakouts:
West
1
946
80
80
50
50
60
43’x22′
10′
West
2
528
Varies
30
20
Varies
Varies
24’x22′
10′
North Room
988
75
90
60
40
Varies
38’x26′
10′
The Club at Villa Roma
4,000
300
Varies
75
50
300
50’x80′
40′
Main Dining Room
Varies
750
Varies
Varies
Varies
600
Varies
Varies
Indoor Tennis Center
Exhibit Area
10,000
Varies
Varies
Varies
Varies
Varies
100’x100′
45′
Mezzanine
Exhibit Space
1.500
Varies
Varies
Different Sizes
8′
Lobby Exhibit
Space
1,300
Varies
Varies
Varies
Varies
Varies
Different Sizes
8′
Brookside 1
720
50
50
45
40
Varies
20’x36′
8′
Brookside 2
300
12-Board
Table
15’x20′
8′
Club Forum*
Size of Room  8,000
Reception
 700
Auditorium  Varies
Classroom  750
Conference  Varies
Banquet  Varies
Dimensions  90’x90′
Ceiling Height  15′
Tivoli Lounge
Size of Room  1,488
Reception
 100
Auditorium  75
Classroom  45
Conference  Varies
Banquet  Varies
Dimensions  48’x31′
Ceiling Height  15′
East Room
Size of Room  2,688
Reception
 200
Auditorium  225
Classroom  150
Conference  80
Banquet  Varies
Dimensions  96’x28′
Ceiling Height  10′
As Breakouts:
East 1
Size of Room  1,120
Reception
 75
Auditorium  100
Classroom  60
Conference  40
Banquet  Varies
Dimensions  40’x28′
Ceiling Height  10′
East 2
Size of Room  784
Reception
 50
Auditorium  75
Classroom  40
Conference  25
Banquet  Varies
Dimensions  28’x28′
Ceiling Height  10′
East 3
Size of Room  784
Reception
 50
Auditorium  75
Classroom  40
Conference  25
Banquet  Varies
Dimensions  28’x28′
Ceiling Height  10′
West Room
Size of Room  1,474
Reception
 125
Auditorium  175
Classroom  100
Conference  50
Banquet  Varies
Dimensions  67’x22′
Ceiling Height  10′
As Breakouts:
West 1
Size of Room  946
Reception
 80
Auditorium  80
Classroom  50
Conference  50
Banquet  60
Dimensions  43’x22′
Ceiling Height  10′
West 2
Size of Room  528
Reception
 Varies
Auditorium  30
Classroom  20
Conference  Varies
Banquet  Varies
Dimensions  38’x26′
Ceiling Height  10′
North Room
Size of Room  988
Reception
 75
Auditorium  90
Classroom  60
Conference  40
Banquet  Varies
Dimensions  38’x26′
Ceiling Height  10′
The Club at Villa Roma
Size of Room  4,000
Reception
 300
Auditorium  Varies
Classroom  75
Conference  50
Banquet  300
Dimensions  50’x80′
Ceiling Height  40′
Main Dining Room
Size of Room  Varies
Reception
 750
Auditorium  Varies
Classroom  Varies
Conference  Varies
Banquet  600
Dimensions  Varies
Ceiling Height  Varies
Indoor Tennis Center Exhibit Area
Size of Room  10,000
Reception
 Varies
Auditorium  Varies
Classroom  Varies
Conference  Varies
Banquet  Varies
Dimensions  100’x100′
Ceiling Height  45′
Mezzanine Exhibit Space
Size of Room  1,500
Reception
 Varies
Auditorium  –
Classroom  –
Conference  –
Banquet  Varies
Dimensions  Different Sizes
Ceiling Height  8′
Lobby Exhibit Space
Size of Room  1,300
Reception
 Varies
Auditorium  Varies
Classroom  Varies
Conference  Varies
Banquet  Varies
Dimensions  Different Sizes
Ceiling Height  8′
Brookside 1
Size of Room  720
Reception
 50
Auditorium  50
Classroom  45
Conference  40
Banquet  Varies
Dimensions  20’x36′
Ceiling Height  8′
Brookside 2
Size of Room  300
Reception
 –
Auditorium  –
Classroom  –
Conference  12-Board Table
Banquet  –
Dimensions  15’x20′
Ceiling Height  8′

*Complete with Stage, Lighting & Sound System

Motivation & Morale Building

The Social and Activities Department provides a wide variety of recreation and entertainment options including:

  • Scavenger Hunts
  • Boat Building
  • Bon Fires
  • Softball Tournament
  • Villa Roma Wacky Olympic Relay Races
  • Marketing Strategies and Invention Program
  • Model Building
  • Puzzling Solutions
  • Wilderness Survival
  • Murder Mysteries
  • Seminars/Moitvational Speakers
  • Theme Parties

Corporate Meal Deals

Feel free to peruse our selection of menu items for breakfast, lunch, and dinner, but be sure not to miss out on our special meal packages and beverage items that are sure to make you an instant hero among your group!

The Villa Roma Breakfast

Choice of:

  • Grapefruit
  • Sliced Melon
  • Assorted Cold Cereal
  • Cottage Cheese
  • Fruit Cup
  • Stewed Prunes

Choice of:

  • Eggs Any Style
  • Hot Cereal Du Jour
  • Choice of:

  • Fluffy French Toast
  • Golden Pancakes
  • Home Fries
  • Choice of:

  • Crisp Bacon
  • Hearty Sausage
  • Grilled Ham
  • Choice of:

  • Bagel
  • English Muffins
  • Breakfast Cake
  • Toast
  • Juice
  • Coffee or Lipton Tea
  • $12.95 plus tax and gratuity
    The Villa Roma Buffet*

  • Assorted Chilled Juices
  • Fresh Baked Bread, Muffins & Bagels with Jellies, Jams and Spreads
  • Scrambled Eggs
  • Omelet Station
  • Thickly Sliced French Toast
  • Hot Pancakes
  • All accompanied by Hot Maple Syrup
  • Bacon Strips
  • Sausage
  • Seasoned Breakfast Potatoes
  • Individual Assorted Cereals
  • Milk, Brewed Coffee, Decaf
  • Hot Tea
  • $15 plus Tax and Gratuities. Minimum of 50 guests required*
    Villa Roma Continental Breakfast

  • Juice
  • Seasonal Fruit
  • Muffin/Danish
  • Yogurt/Granola
  • Seasonal Berries
  • Assorted Cold Cereal
  • $9.95 plus tax and gratuities

Available for $22.95

  • Assorted Juices
  • Display of Sliced Fruit
  • Vanilla Yogurt and Bowls of Toppings to Include Crunchy Granola, Berries, and Dried Fruit
  • Elaborate Display of Imported and Domestic Cheese with Sliced French Bread
  • Fresh Baked Breakfast Bakeries – Mini Bagels and Cream Cheese
  • Smoked Salmon with Cream Cheese Platter
  • Mixed Garden Greens
  • Roma Tomato Salad
  • Herb Scrambled Eggs
  • Thick French Toast with Warm Maple Syrup and Raspberry Sauce
  • Apple Smoked Bacon and Spicy Breakfast Sausage
  • Seasoned Breakfast Potatoes
  • Fettuccine Primavera with Olive Oil and Garlic
  • Chicken and Shrimp Stir Fry
  • Yellow Rice
  • Fresh Melody of Vegetables
  • Carving Station
  • Glazed Ham with Jack Daniels Sauce
  • Herb Crusted Top Sirloin of Beef –Natural Juices
  • Assorted Baked Desserts
  • Mid-Morning Refresh: Coffee, Decaf, Hot Teas, Juice, and Danish – $3.95 per person
  • Afternoon Stretch: Coffee, Decaf, Hot Tea, Assorted Soda, Bottled Water, Assorted Gourmet Cookies, Brownies – $4.95 per person
  • Ice Cream Sundae Station: Make your own Sundae with a Variety of Fruit Toppings, Chocolate, and Butterscotch Syrups, Sprinkles, Coffee & Tea – $7.95 per person
  • PLUS TAX & GRATUITY

All Luncheon Entrée Include our Garden Salad with House Dressing, Fresh Baked Rolls and Butter, Coffee, Decaf, or Tea. All Entrees except Pasta are served with Chef’s Choice of Starch or Seasonal Vegetables and Desserts.

  • Grilled New York Strip Steak: 8 oz served with Grilled Onions – $21.95
  • Sliced Roast London Broil: With Red Wine Mushroom Sauce – $18.95
  • Beef Bourguignonne: Sirloin Pieced Sauteed with Challots, Button Mushrroms, Burgundy Demi Glaze – $16.95
  • Roast Half Chicken: Oven Herb Roasted, Sauce Natural – $15.95
  • Chicken Parmesan: Tender Boneless Breast of Chicken Topped with Marinara Sauce, Mozzarella, and Parmesan Cheese. Served with Fettuccine – $16.95
  • Roast Tom Turkey: Accompanied with an Apple and Sage Dressing with Home Style Gravy – $15.95
  • Eggplant Parmesan $14.95
  • Pasta Primevera $13.95
  • Baked Tilapia $16.95
  • Shrimp/Tuna/Chicken Salad Platters $11.95
  • On the Lighter Side

    All Salads are served with Freshly Baked Rolls and Butter, “Today’s” Soup and Chef’s Selection of Fresh Baked Desserts

  • Chef’s Salad: A mixture of Ham, Turkey, American and Swiss Cheese on a Bed of Chilled Greens with Tomato, Egg and Choice of Dressing – $12.95
  • Chicken Caesar Salad: A traditional Caesar’s Salad with Freshly Grilled Chicken Breast and our special Caesar Dressing – $12.95
  • Boxed Lunches: All Boxed Lunches include Soft Drink or Bottled Water, Fresh Fruit, Potato Chips, Dessert – $10.95

    • Choice of
      • Ham & Cheese on Rye
      • Turkey & Cheese on White
      • Tuna Wrap
      • Grilled Vegetable Wrap

All prices are Plus 8% Tax & 18% Gratuity

All buffets are served with Soup of the Day, Choice of Two Salads, Entrée, Chef’s Choice Starch, Seasonal Vegetables, French Bread, Rolls and Butter, and one Chef’s Selection of Cake and Pie, Coffee, Decaf, and Hot Tea.

  • Minimum of 35 guests $12.95
  • Each Additional Entrée $3.95 per person
  • Lunch Buffet Choices: $16.95
  • Salad Bar (Choice of 2)
  • Tossed Garden Salad
    Old Fashion Potato Salad
    Tomato and Onion Vinaigrette
    Tri-Color Pasta Salad
    Red Cabbage Slaw
    German Potato Salad
    Fruit Cocktail

  • Regular Lunch Buffet
  • Stuffed Shells
    Roasted Chicken
    Meatloaf
    Beef Burgundy
    Veal Spezzitino
    Baked Ziti
    Tilapia Oreganato
    Cajun Catfish
    Pasta Primevera with Olive Oil and Garlic

  • BBQ Buffet
  • BBQ Chicken
    Ribs
    Corn on the Cob
    Baked Beans
    Hamburgers
    Hot Dogs
    Potato Salad
    Cole Slaw

  • Deli Buffet
  • Ham, Roasted Turkey
    Salami
    American Cheese
    Swiss Cheese
    Roast Beef
    Pepperoni
    Potato Salad
    Cole Slaw
    Relish Tray
    Assorted Rolls and Breads
    Fresh Baked Cookie Platter

All Dinner Entrees Include our Garden Salad with Choice of Dressing, Chef’s Choice of Starch and Seasonal Vegetables.

Grilled Filet Mignon: Filet of Tenderloin of Beef, and served with Béarnaise Sauce or Bondalas -$29.95

New York Strip Steak: New York Strip Steak served with Herbed Butter – $21.95

Roasted Prime Rib of Beef: Served with Natural Juices – $24.95

London Broil $21.95

Short Ribs $23.95

Chicken Parmesan $18.95

Chicken Florentine: Over a Bed of Spinach in a Caper Sauce – $18.95

Chicken Francaise: A Classic Lemon Scented Dish – $17.95

Chicken Villa Roma: Breast of Chicken with a Duxelle of Mushrooms and Procuitto and Mozzarella Cheese and a Natural Sauce – $19.95

Veal Saltimbocca: Fresh Cutlet Filled with Prosciutto Ham, Spinach And Swiss Cheese Charbroiled and served with a Merlot Demi Glaze – $24.95

Veal Parmesan $24.95

Broiled Salmon: Broiled to Perfection served with a Raspberry Béarnaise, Hollandaise Sauce or Fruit Salad – $23.95

Baked Stuffed Sole: Twin Filet of Sole, wrapped around a flavorful Seafood Stuffing and served with a Wine Cream Sauce – $26.95

Swordfish Steak: Served with Herb Butter, Hollandaise Sauce or Blackened – $27.95

3 Cheese Ravioli: Filled Ravioli served with a Marinara or Alfredo Sauce – $16.95

Design Your Own Dinner Buffet

(Minimum 50 Guests) $24.95

All buffets are served with Choice of Two Salads, one Entrée, Chef’s Choice Starch, Seasonal Vegetables, French Bread, Rolls and Butter, and Chef’s Selection of Cake and Pie, Coffee, Decaf, and Hot Tea
Buffet Additions (per person)
Additional Salad $1.50
Entrees $3.95
Additional Starch or Vegetable $1.95
Pasta Station $5.95
Stir Fry Station $6.00
Dessert $2.50

Buffet Carving Station (per person)
Carved Roast Turkey $3.50
Carved Ham $3.50
Carved Pork Loin $3.75
Carved Sirloin $4.95

Viennese Table (per person)
Assorted Mini Pastries $4.95
Includes Napoleons, Eclairs, Petit
Fours, Cannolis, Assorted Cakes and
Cookies

Entrees

  • Roasted Chicken
  • Fried Chicken
  • Lemon Pepper Chicken
  • Roasted Sausage with Peppers and Onions
  • Fresh Pork Loin
  • Seafood Newburg
  • Pasta Primavera
  • Chicken, Beef
  • Seafood or Vegetable Stir Fry
  • Sliced Roast Beef in a Rich Merlot Sauce
  • 4 Cheese Baked Ziti with Mini Meatballs
  • Baked Tilapia with Tomato and Onion and a spicy Tomato Sauce
  • Roasted Turkey

Group Reception Options
(prices do not include tax or gratuities)

  • Cold Hors D’oeuvres (priced per 100)
  • Finger Sandwiches $225
  • Assorted Cold Canapes $225
  • Seafood Salad in Phyllo Shell $185
  • Stuffed Deviled Eggs $125
  • Hot Hors D’oeurves (priced per 100)
  • Chicken Coconut $200
  • Stuffed Mushroom Caps $120
  • Swedish Meatballs $100
  • Buffalo Style Wings $150
  • Ravioli $150
  • Mini-Quiche Lorraine $125
  • Egg Rolls with Duck Sauce $125
  • Franks Wrapped in Pastry $135
  • Bacon Wrapped Scallops $200
  • Grilled Baby Lamb Chops $375
  • Mini Beef and Chicken Wellington $200
  • Cheese Sticks $100
  • Pizza Bites $100
  • Beef or Chicken Sliders $175
  • Jalapeno Poppers $175
  • Fried Zucchini with Marinara Sauce $100
  • Popcorn Shrimp $125
  • Mini Tacos $100

Displayed Presentations

  • Cheese & Fruit Mirror (serves 25) $70.00
  • Fresh Vegetable Crudites & Dip Mirror (serves 60) $60.00
  • Cheese & Fruit Mirror (serves 60) $140.00
  • Fresh Fruit Display (serves 60) $120.00
  • Baked Cabernet Brie Wheel served with French $125.00
  • Bread and Pita Wedges
  • Cheese, Vegetable, and Fruit Station $6.95

An abundant display of Imported Cheese, Fresh Fruit, Garden Vegetables, and Freshly Baked International Breads and oils colorfully presented on a large, round table. Accompanied by spreads and house dips

  • Taco Station (per person) $3.95
  • Hard, Soft Tacos, Shredded Cheddar, Sour Cream, Salsa, Guacamole, Shredded Lettuce, Seasoned Ground Beef
  • Raw Bar Station (per 100 pieces) $16.95 per person
  • Oysters
  • Peeled Shrimp with Cocktail Sauce
  • Crab Claws
  • Clams and Mussels
  • All Accompanied by Spicy Cocktail, Horseradish, and Crackers with Lemon Wedges

Our manned stations provide options ranging from comfort food classics to ethnic-specific cuisines.

Oriental Stir-Fry Station $7.95 per person

  • Chicken Oriental
  • Beef Teriyaki
  • Stir-Fry Vegetables
  • Shrimp Station $5.95 per person

Choice of 2 Linguini, Fettuccini, Penne Shells, Bowties

  • Sauces Marinara
  • Alfredo
  • White Clam ala Vodka
  • Meat sauce

Maple Glazed Ham: Honey Baked Ham accompanied by a variety of Mustards and Chutneys – $3.95 per person

Roasted Tom Turkey: Accompanied by Sage Mayonnaise and Cranberry Chutney served with Freshly Baked Silver Dollar Rolls – $5.75 per person

Roasted Sirloin of Beef: Accompanied by Stone Ground Mustard, Horseradish Sauce and Served with Multi-Grain Rolls – $6.25 per person

Tenderloin of Beef: Accompanied by Stone Ground Mustard, Horseradish Sauce and Served with Silver Dollar Rolls – $7.50 per person

One Complimentary Carver per reception

The charge for additional carvers is $75 for 90 minutes

Face it. No group outing is complete without proper libations. Below is a list of the beverages offered at Villa Roma—you’ll find that we have more than enough to meet your group’s demands.

Beverage Service

We offer a complete selections of Beverages to

Compliment your functions.

Open-Bar-Per Person

Well and Call

First Hour $12.50

2 Hours $18.50

3 Hours $24.50

4 Hours $30.00

5 Hours $34.50

Premium Brands

First Hour $15.00

2 Hours $22.00

3 Hours $28.50

4 Hours $35.00

5 Hours $40.00

Keg Beer

Domestic $225

Premium $275

Cordial Party $6.95 per person

Choice of 3 liquors with International Coffee

Selections (Minimum of 35 guests)
In Room Amenities
Cheese & Cracker Platter $25.00
Chocolate Covered Strawberries $35.00
Fruit Tray $25.00
Fruit Basket $25.00

The Villa Roma offers a wide variety of wines. Please take a look at our wine list to see what we have available! Wine_List.pdf

Policies and Procedures

We welcome new accounts but require that credit be established with our Accounting Office thirty days prior to arrival date if you require billing privileges. Credit can only be established for functions over a minimum of $500.00. A credit application can be supplied by your catering manager. Approved billings are payable within ten days of receipt of statement. In the event billing arrangements are not made in full payment is due at the conclusion of the event and a credit card is required for backup. Advance deposits, when required, are non refundable.

All food items must be supplied by the Hotel. Off premises catering is available. Menu selections, room requirements and all other arrangements must be received thirty days prior to the function. These menus are only a general suggestion as to the selection and variety of entrees and compliments available to you. We take great pride in developing specific ideas and themes or simply expressing your tastes in a personally tailored menu. No food may be taken off of Hotel premises. All food and beverage prices are subject to change and will be confirmed 90 days in advance. Villa Roma Resort and Conference Center as licensee is responsible for the administration of the sale and service of alcoholic beverage in accordance with New York State Liquor Control Board regulations. All alcoholic beverages must be purchased from the hotel.

It is a requirement that the Hotel is notified of the exact number of attendees by noon, three working days prior to the event (72 Hours). This minimum number of guests will be considered a guarantee for which you will be charged even if less than the minimum attend. An increase in the guaranteed number of guests will be accepted up to 24 hours before the function (48 hours on weekends). If the guaranteed attendance is not received in the Catering Office, the expected number of people will serve as the guarantee. Full charges will be assessed for any function canceled within five working days of the scheduled date. Cancellations must be confirmed in writing.

Function rooms are assigned according to the anticipated guaranteed number of guests. If there are fluctuations on the number of attendees, the Hotel reserves the right to assign accordingly the banquet function. The Hotel reserves the right to assign accordingly the banquet function room. The hotel reserves the right to charge a service fee for set-up of meeting rooms with extraordinary requirements. A room set-up fee will be charged when applicable.

A service charge of 18% and applicable state sales tax will be added to tall food, beverage, rental and audiovisual charges. New York Law states that the entire service is subject to state sales tax. Tax-exempt organizations must present their New York State tax-exempt form prior to arrival.